Key points
- A wedding block is a group of hotel rooms that are reserved for your wedding guests at a discounted rate.
- This can be a great way to ensure that your guests have a place to stay near the wedding venue, and it can also save them money on their accommodations.
- If you’re having a destination wedding or if your wedding venue is located in a remote area, you may want to consider providing transportation to and from the wedding venue.
Planning a wedding can be a daunting task, with countless details to consider and decisions to make. One important aspect of wedding planning is arranging accommodations for out-of-town guests. If you’re expecting a significant number of guests from out of town, you may want to consider blocking hotel rooms for your wedding.
What is a Wedding Block?
A wedding block is a group of hotel rooms that are reserved for your wedding guests at a discounted rate. This can be a great way to ensure that your guests have a place to stay near the wedding venue, and it can also save them money on their accommodations.
Why Block Hotel Rooms for Your Wedding?
There are several reasons why you might want to block hotel rooms for your wedding:
- Convenience for Guests: A hotel block makes it easy for your guests to find accommodations near the wedding venue. This is especially important if you’re having a destination wedding or if your wedding venue is located in a remote area.
- Discounted Rates: Hotels often offer discounted rates for wedding blocks, which can save your guests money on their accommodations.
- Group Amenities: Some hotels offer special amenities for wedding blocks, such as a complimentary breakfast or a welcome reception.
- Peace of Mind: Knowing that your guests have a place to stay can give you peace of mind on your wedding day.
How to Block Hotel Rooms for Your Wedding
To block hotel rooms for your wedding, you’ll need to contact the hotel’s sales department. Be sure to have the following information on hand:
- Your wedding date and location: The hotel will need to know when and where your wedding is taking place in order to reserve the appropriate number of rooms.
- The number of rooms you need: The hotel will need to know how many rooms you need to block. This will depend on the number of out-of-town guests you’re expecting.
- Your budget: The hotel will need to know your budget in order to offer you the best possible rates.
- Your desired amenities: If you have any specific amenities that you’re looking for, such as a complimentary breakfast or a welcome reception, be sure to let the hotel know.
Tips for Blocking Hotel Rooms for Your Wedding
Here are a few tips for blocking hotel rooms for your wedding:
- Book early: The sooner you book your hotel block, the better. This will give you more time to negotiate rates and ensure that you get the rooms you need.
- Be flexible with your dates: If you’re flexible with your wedding date, you may be able to get a better rate on your hotel block.
- Consider a weekday wedding: Weekday weddings are often less expensive than weekend weddings. If you’re flexible with your wedding date, consider having a weekday wedding to save money on your hotel block.
- Negotiate rates: Don’t be afraid to negotiate rates with the hotel. You may be able to get a better rate if you’re willing to book a larger block of rooms.
- Read the contract carefully: Before you sign the contract with the hotel, be sure to read it carefully. Make sure you understand all of the terms and conditions, including the cancellation policy.
Alternatives to Blocking Hotel Rooms
If you’re not interested in blocking hotel rooms for your wedding, there are a few other options you can consider:
- Recommend a few hotels to your guests: You can recommend a few hotels to your guests that are located near the wedding venue. This will give your guests the flexibility to choose the hotel that best suits their needs and budget.
- Provide transportation to and from the wedding venue: If you’re having a destination wedding or if your wedding venue is located in a remote area, you may want to consider providing transportation to and from the wedding venue. This will make it easier for your guests to get to and from the wedding, and it can also save them money on transportation costs.
- Encourage your guests to stay with friends or family: If you have friends or family members who live near the wedding venue, you can encourage your guests to stay with them. This can be a great way to save money on accommodations, and it can also give your guests a chance to spend time with your loved ones.
Final Note
Blocking hotel rooms for your wedding can be a great way to ensure that your guests have a place to stay near the wedding venue, and it can also save them money on their accommodations. If you’re expecting a significant number of out-of-town guests, blocking hotel rooms is definitely something you should consider.
Frequently Asked Questions
Q: How far in advance should I block hotel rooms for my wedding?
A: The sooner you book your hotel block, the better. This will give you more time to negotiate rates and ensure that you get the rooms you need.
Q: How many rooms should I block?
A: The number of rooms you need to block will depend on the number of out-of-town guests you’re expecting. A good rule of thumb is to block enough rooms for 75% of your out-of-town guests.
Q: What is the average cost of a hotel block for a wedding?
A: The average cost of a hotel block for a wedding varies depending on the location, the time of year, and the number of rooms you need. However, you can expect to pay anywhere from $100 to $200 per night for a hotel block.
